HP TRIM Records Management System

HP TRIM Enterprise Records Management System

Developer(s)	Hewlett-Packard, HP Software Division from initial technology developed by TOWER Software (acquired by HP)
Stable release	7.1
Type	Document and Records Management tools
License	Proprietary
Website	HP TRIM Software Homepage

HP TRIM is an electronic document and records management system (EDRMS) marketed by the HP Software Division and based on technology from Hewlett-Packard's 2008 acquisition of TOWER Software.^[1] HP TRIM is an enterprise document and records management system for physical and electronic information designed to help businesses capture, manage, and secure business information in order to meet governance and regulatory compliance obligations. Nevertheless, employees may also find it useful in terms of their own productivity.

Other vendors in document and records management include Autonomy, EMC Corporation, IBM, Open Text, and Oracle Corporation.

Contents 1 Functionality 2 HP TRIM Product Family 2.1 HP TRIM Base Package 2.2 Optional modules 3 Standards compliance 4 External links 5 References

Functionality

HP TRIM integrates with Microsoft Office and Microsoft SharePoint Server 2007 and SharePoint Server 2010. HP TRIM allows records management and automatic records retention for all SharePoint content, entire SharePoint sites and MS Office content.^[2] The HP TRIM product forms part of the HP Information Management Software portfolio.

HP TRIM Product Family

HP TRIM Base Package

In February 2010, HP released TRIM Version 7.^[3] HP describes this release as adding the ability to "provide transparent, policy based records management and archiving for Microsoft SharePoint environments on a single platform".^[4] This is in addition to the product’s capabilities of managing electronic records and physical records in one system and in the same way regardless of their type, format or source.

HP TRIM is licensed as a base system with additional optional modules. The base package functionality can be delivered through either a rich client, web client or with the HP TRIM for SharePoint module. Users can access HP TRIM functionality via Microsoft SharePoint. The HP TRIM for SharePoint modules include one for archiving and one for records management.

HP TRIM base package modules include the HP TRIM Web Client, a browser interface that complies with US 508 Accessibility Guidelines and is verified to US DoD 5015.2 V3 baseline, certified, Privacy and FOI records, meaning the software meets mandatory functional requirements for use in the United States federal government.^[5]

Other base modules include:

• Content Indexing
• WebDrawer for read-only access from the Internet
• Document Caching
• Transmittal/Communications for compiling a mail registry
• Annotate/Redaction allows TIFF images to be annotated with an ability to redact or blank out sensitive information.

The Guest Gateway module allows for a "Guest User" account with security and access restrictions and logs of all guest-user actions. Kofax Xtension permits images to be captured into HP TRIM directly from the Kofax Ascent Capture high-end scanning software. The LabelLink Xtension integrates with ColorBar Gold for printing of special color-coded file labels. The Directory Synchronization model maps HP TRIM users from any LDAP directory (such as Novell eDirectory).

Optional modules

In addition to the base TRIM package, HP offers a number of optional modules. They include:

• the HP TRIM Rendering module provides a fully automated process for storing both an original document and its renditions to a record
• the HP TRIM Web Content Management module manages website content and structure using a web browser
• the HP TRIM Space Management module defines a storage hierarchy model to organize content
• the HP TRIM for SharePoint Records Management module provides lifecycle records management of all SharePoint content including Web 2.0
• the HP TRIM for SharePoint Archive module lets administrators set lifetime management policies for SharePoint and automatically archive entire sites with the ability to restore content when required.
• an SAP ArchiveLink integration module for SAP AG records management lets both SAP and non-SAP users review information
• the HP TRIM VERS Rendition module allows electronic records to be stored in Victorian Electronic Records Strategy (VERS) format. ( VERS, a special digital records format, records and preserves content regardless of the system that created it, such that content can be read and understood in the future. HP TRIM software is compliant with all specifications of the VERS standard.^[6])

Standards compliance

HP TRIM complies with:

• the international standard for records management, ISO 15489
• the US Department of Defense Security Standard DoD 5015.2 Chapters 2 (mandatory requirements), 3 (classified records), 4 (Privacy and Freedom of Information Acts)
• Major US and international standards.^[7][8]
• the International Organization for Standardization ISO_standards 15489-1:2001 Records Management—Part 1: General
• ISO/TR 15489-2:2001 Records Management—Part 2: Guidelines
• AS 4390-1996 Records Management
• ISO 2788:1986 Guidelines for the establishment and development of monolingual thesauri
• The National Archives (TNA) of the United Kingdom TNA 2002
• Victorian Electronic Records Strategy (VERS) Australia

External links

• HP TRIM Software Homepage
• HP Information Management Digital Hub
• Microsoft SharePoint 2010 Site 2009 Microsoft Corporation
• Joint Interoperability Test Command Product Register
• "Introducing the Victorian Electronic Records Strategy (VERS)" Justine Heazlewood (Manager, Electronic Records and Online Access, Public Record Office Victoria, Victoria, Australia). In D-Lib Magazine Volume 8 Number 3 (March 2002). [ISSN 1082-9873]
• CBR Online: HP unveils new version of records management software
• of the ECM Industry 2009 (AIIM Industry Watch, 2009)
• International Organization for Standardization
• National Archives of Australia
• Australian Standard AS 4390-1996, Records Management
• Victorian Electronic Records Strategy (VERS)
• HP TRIM solution brief

References

1. ^ 2008 Hewlett-Packard Form 10-K
2. ^ HP Trim preserves SharePoint for the ages: IDG, 2/9/2009. Retrieved 2010-02-14.
3. ^ HP Newsroom: HP Helps Organizations Reduce Business Risk with Transparent Records Management, Feb. 8, 2010
4. ^ HP TRIM product page. Retrieved 2010-02-14.
5. ^ REGISTER DoD 5015.02-STD, version 3, dated April 2007
6. ^ VERS Standard
7. ^ DoD 5015.02-STD
8. ^ Joint Interoperability Test Command Product Register. Retrieved 2010-02-14.